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Bid Number: IS-4026
Bid Title: Telephone Recording System
Category: Bids
Status: Open


The City of Warner Robins will receive sealed proposals for the purchase of a Telephone Recording System to be used at our Law Enforcement Center. We have a contract with Cox Communications for phone services however; they do not offer recording capabilities.

Below is all the information we can provide for the system to be used and how we operate currently.

Information received from Cox Communications:

Version of Software the VOIP switch is running:
º Broadsoft – Broadworks v21

Name of the VOIP Switch:
º Broadsoft – Broadworks v21

Model of VOIP phone: Cisco SPA508
º Cox will be running G.722 codec

Minimum Requirements for recording capabilities acceptable:

Currently recording VOIP phones:
Two lines are set to always record – inbound and outbound, internal and external
Approximately 40 lines are able to record “on demand”

There are no analog lines to be recorded.

All proposals must include, but not be limited to, the following information:

Detailed information of equipment proposed;
Warranty information;
Time for completion;
Cost. (Please break down pricing as much as possible)

At the time of the bid opening the successful bidder shall provide a current business license and give satisfactory evidence to the City of Warner Robins that he carries Workers' Compensation, in accordance with State Worker's Compensation Laws, and public liability and property damage insurance in sufficient amounts to ensure adequate coverage of the work, with the following minimum amounts acceptable:

1. Worker’s Compensation & Builders Risk (100)%
2. Comprehensive General Liability 1M/2M/50K
3. Comprehensive Vehicle Liability 1M/2M/50K

The Contractor shall hold harmless, indemnify and defend the Owner, its officers, employees or agents, from any and all liability claims, losses or damages herein, but not including the sole negligence of the Owner.

Bidders must supply the City of Warner Robins with the affidavit of compliance as required by (1) O.C.G.A. §13-10-91 et seq, the “Georgia Security and Immigration Compliance Act, and (2) a current W-9 “Request for Taxpayer Identification Number and Certification.”

The Contract, if awarded, will be awarded to the responsible bidder whose bid will be most advantageous to the City of Warner Robins, price and other factors considered.  The City will make said determination.

Sealed proposals must be received in the Purchasing Office on or before Tuesday, May 23, 2017 at 2:00 p.m. at which time they will be opened.  Bid opening will be held in the Purchasing Office, City Hall Complex, 700 Watson Boulevard, Warner Robins, Georgia. The City of Warner Robins is not responsible for proposals that are not received in the Purchasing Office by the due date and time.  Proposals received after this deadline will not be opened or considered in bid evaluation.

Sealed proposals must be addressed and submitted as follows:

UPS, FED-EX or Other Parcel Service
City of Warner Robins
Purchasing Office
700 Watson Boulevard
Warner Robins, GA 31093

City of Warner Robins
Purchasing Office 
P.O. Box 8629
Warner Robins, GA 31095

The "Bid No.: IS-4026 Telephone Recording System" and bidder’s name must be clearly marked on the outside of the envelope.

The City of Warner Robins reserves the right to accept none, all, or any part of the bid and to waive formalities.

Any questions or clarifications should be directed to the Purchasing Office at (478) 302-5530.

Publication Date/Time:
5/10/2017 11:00 AM
Closing Date/Time:
5/23/2017 11:00 AM
Bid Opening Information:
Tuesday, May 23, 2017
Related Documents:

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